Code of Conduct

Code of Conduct

Introduction

In keeping with its vision and values, Collaborate Digital is committed to maintaining the highest degree of ethical conduct amongst all its staff/contractors and associated personnel. To help increase understanding, this Code of Conduct details Collaborate Digital’s expectations of employee/contractors in key areas.

Scope and purpose

This Code of Conduct applies to all contracted staff, volunteers, partners, suppliers and contractors, international and local, employed by Collaborate Digital.

The purpose of this Code of Conduct is to set out the conduct expected of Collaborate Digital staff/contractors whilst under contract to the organisation, and forms part of all contracts of employment. The Code is applicable at all times. Breaches of the Code of Conduct are grounds for disciplinary action, up to and including dismissal.

Collaborate Digital staff/contractors are expected to uphold local law wherever they operate, except where the Code of Conduct is more stringent, in which case the Code applies.

Code of Conduct Standards

As a Collaborate Digital employee/contractor I will:

Uphold the integrity and reputation of Collaborate Digital by ensuring that my professional and personal conduct is consistent with Collaborate Digital’s values and standards

  • · I will treat all people fairly with respect and dignity
  • I will seek to ensure that my conduct does not bring Collaborate Digital into disrepute and does not impact on or undermine my ability to undertake the role for which I am employed
  • I will not work under the influence of alcohol or use, or be in possession of, illegal substances on Collaborate Digital premises or accommodation

Not engage in abusive or exploitative conduct

  • I will not engage in sexual activity with children (persons under the age of 18). Mistaken belief in the age of a child is not a defence
  • I will not exchange of money, employment, goods or services for sex, including sexual favours or other forms of humiliating, degrading or exploitative behaviour, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance
  • I will not engage in sexual relationships with beneficiaries of assistance, since they are based on inherently unequal power dynamics
  • I will not engage in any commercially exploitative activities with children or vulnerable adults including child labour or trafficking
  • I will not physically assault a child or vulnerable adult
  • I will not emotionally or psychologically abuse a child or vulnerable adult

Ensure the safety, health and welfare of all Collaborate Digital staff members and associated personnel (volunteers, partners, suppliers and contractors)

  • I will adhere to all legal and organisational health and safety requirements in force at my location of work
  • I will comply with any local security guidelines and be pro-active in informing management of any necessary changes to such guidelines
  • I will behave in a manner such as to avoid any unnecessary risk to the safety, health and welfare of myself and others, including partner organisations and communities with whom we work

Be responsible for the use of information, assets and resources to which I have access by reason of my employment with Collaborate Digital

  • I will ensure that I use Collaborate Digital assets and resources entrusted to me in a responsible manner and will account for all money and property
  • I will not use Collaborate Digital IT equipment, software or e-mail and social media platforms to engage in activity that is illegal under local or international law or that encourages conduct that would constitute a criminal offence. This includes any material that intimidates or harasses any group based on protected characteristics, or encourages extremism
  • I will not use Collaborate Digital IT equipment to view, download, create, distribute or save in any format inappropriate or abusive material including but not limited to pornography or depictions of child abuse

Perform my duties and conduct my private life in a manner that avoids conflicts of interest

  • I will declare any financial, personal or family (or close intimate relationship) interest in matters of official business which may impact on the work of Collaborate Digital
  • I will not be involved in awarding benefits, contracts for goods or services, employment or promotion within Collaborate Digital, to any person with whom I have a financial, personal, family (or close intimate relationship) interests
  • I will not accept significant gifts or any remuneration which have been offered to me as a result of my employment with Collaborate Digital

Uphold confidentiality

  • I will exercise due care in all matters of official business, and not divulge any confidential information relating to colleagues, work-related matters or any sensitive information unless legally required to do so

Complaints and reports

Collaborate Digital staff/contractors are obligated to bring to the attention of the relevant manager any potential incident, abuse or concern that they witness, are made aware of, or suspect which appears to breach the Standards contained in this Code. Collaborate Digital staff/contractors reporting concerns are protected by the Disclosure of Malpractice in the Workplace policy.

Staff members/contractors who have a complaint or concern relating to breach of the Code should report it immediately to their line manager. If the staff member/contractor does not feel comfortable reporting to their line manager (for example if they feel that the report will not be taken seriously, or if that person is implicated in the concern) they may report to any other appropriate staff/contractors member. For example, this could be a senior manager or a member of the HR Team.

Staff members/contractors receiving reports or concerns are obliged to action or refer the report immediately as per the Collaborate Digital Complaints Policy and procedures

Related policies

Complaints policy and procedures
Health and Safety in the Workplace policy
Disclosure of Malpractice in the Workplace policy
Safeguarding policy
Anti Bullying and Harassment policy

Key details

  • Policy prepared by: Mark Matthews
  • Approved by board / management on: 1st June 2020.
  • Policy became operational on: 1st June 2020.
  • Next review date: 1st June 2021.